Terms of Agreement
The Association of Departments of Family Medicine (ADFM) is committed to presenting CME activities that promote improvements in health care quality and education and are independent of the control of commercial interests. As part of this commitment, ADFM has outlined the following terms, conditions, and purposes of support for its CME activities. Partner support is designated for non-CME expenses associated with the conference.
ADFM has restrictions on allowed partnerships and sponsors and reserves the right to refuse support by entities who do not meet the written guidelines. Possible partners and sponsors are reviewed by the ADFM Executive Committee in consultation with the ADFM Treasurer, unless they fall under the list of allowable exemptions from review. More information is included in the Guidelines for Sponsorship.
The conference partner will provide a non-CME experience for ADFM conference attendees, via products, services, and professional training opportunities related to family medicine education and/or patient care. Participation does not include any formal educational and/or training in a CME setting.
ADFM is required to ensure that the source of partner support from any commercial interest, either direct or “in-kind,” is disclosed to conference attendees. This disclosure will not include the use of a trade name or a product-group message. The acknowledgment of commercial support may state the name, mission, and clinical involvement of the partner or and may include corporate logos and slogans, if they are not product promotional in nature.
Partnerships may be canceled by written notice to ADFM by November 30th of the calendar year preceding the next conference. Cancellations received after this date are non-refundable. In the event ADFM’s conference is canceled due to fire, strikes, governmental regulations, terrorism or other causes, ADFM and partners have no further obligation to each other, and ADFM shall determine an equitable basis for the refund of such portion of the partnership fees as is possible, after due consideration of expenditures and commitments already made. It is the partner's responsibility to cancel all other arrangements made in connection with exhibiting, including hotel reservations, requests for the services of official vendors, or any other contracted services associated with the conference.
Partners may not use the Association of Department of Family Medicine/ADFM’s name, brand, logos, or acronym in any promotional or informational materials, signs, advertising, media promotions, or on the Web without written permission from ADFM.
Partners may not use the conference attendee list to contact attendees via email to promote partnership, products, and/or services.
The American Medical Association (AMA) has adopted guidelines governing gifts to physicians from industry. In accordance to the AMA’s guidelines, gifts must be of minimal value, practice-related (related to work or school), and/or entail a benefit to patients. Partners are asked to use their judgment in distributing give-a-ways to conference attendees and/or their guests, and may limit distribution to attendees only, if they so choose. Prizes, awards, drawings, raffles, lotteries, or contests by individual partners will be allowed within their assigned booth space only, and with prior notification to ADFM.
ADFM cannot be held responsible for the loss or damage of partners’ exhibit/materials of any kind. It is recommended that you do not place products or any other items of value on display at your table until your company’s representatives are in attendance. Please remove any valuable materials at the end of each day since security cannot be guaranteed.
