Guidelines for Sponsor Selection and Engaging with External Vendors

ADFM will consider financial sponsorship and outside vendor support from organizations who advance the mission of ADFM.  Conference sponsors will be provided space for exhibits at the ADFM Annual Conference if so requested and if sufficient space is available. 

Organizations and entities eligible to be considered as sponsors or external vendors must:

• Have goals that align with the mission and Values of ADFM
• Provide a benefit to ADFM members
• Present no conflict of interest to ADFM members. Examples of conflict of interest include marketing a product or device that would be prescribed or administered to a patient by a physician at a cost to the patient or the patient’s health plan, providing direct or indirect compensation to a physician to use a particular product or attend a promotional activity, and providing gifts to individual ADFM members.

Supporters not Allowed

ADFM will not accept external support from those companies/organizations specifically restricted in the ADFM investment policies. That list currently includes companies involved in the production of tobacco products. 

ADFM will not accept industry support, defined as companies producing pharmaceuticals or medical devices.

Restricted endorsement
ADFM will not provide seal of approval to any corporate external supporter

Approved Acknowledgments for Supporters

Supporters may not use ADFM’s name in their marketing materials without the written permission of ADFM.

Approval of External Support Partners

Requests for advertising and partnerships that do not fall under the review exception list will be decided by the ADFM Executive Committee in consultation with the ADFM Finance/Audit Committee Chair (Treasurer of ADFM).

List of Partners Exempt from Review

ADFM may accept advertising and partnerships without review by the ADFM Executive Committee in consultation with the Finance/Audit Committee chair for: 

• ADFM-endorsed programs
• Family medicine departments and residency programs
• Book and journal publishers  
• Healthcare related Software developers 
• Point-of-care resources
• Electronic health record/electronic medical record companies
• Employment opportunities

This policy will be reviewed at least annually by the ADFM Executive Committee.

Most recent review: February 2020 Re-affirmed by ADFM Board of Directors